Friday, May 15, 2015

Project: It's Focus Time!

There are innumerable things that can distract us in life, or depending on our personalities, that we can use to distract others.

For some of us we are very intentional about our time and how we use it to get to the finish line.

However, if our eyes are on the finish line, are we paying enough attention to the projects at hand?

Are we allowing the finish line to be one of the distractions? Is the deadline distracting us from quality over quantity?

It is time to prioritize our focus and be intentional in the small details, so there are no loopholes to our structure, and the integrity of our work is something of which we can be proud.

It is time to check ourselves before we check off our tasks:

Do only what needs to be done. That is not an excuse to be lazy or do the bare minimum, but do not do as much as you can just because you are capable of doing it. If it can wait until tomorrow, let it wait. Do what you are supposed to do today, and do it well. Do not let things that can be done tomorrow distract you from today’s perfection.

Schedule everything that requires your presence. Never overestimate your memory. It is far too easy to overstress yourself mentally, but it is worse when you overbook yourself. It is impossible to be in two places at once or take two calls simultaneously. Color code everything in your virtual calendar for billing, meetings and any information that needs your attention. Use specific colors for team meetings, internal meetings, joint meetings, external meetings, phone conferences, etc. Your brain is already over stimulated, so you need a visual of what is going on to hold you accountable.

Use as few contact methods as possible. The more methods you allow people to reach you, the more methods there will be for miscommunication. If you email with one person, try to email consistently with them, at least for the remainder of that entire project. It is much easier to track the progression of the conversation as well.

Be on time, every time. And not just to the office or to a meeting. Be on time with your presentations, with your proposals, with your projections. Whatever your work entails, be on time, as it frees up space mentally and physically for the next batch of work to resume. Not only that, but it is the professional thing to do. You know, what you were hired to do?

Enjoy what you do. If, like in school, the only thing you like about your job is recess or lunch, then it is time to reassess what you do. If you cannot love what you do, your focus is clouded through desperation to get out. Not a victorious finish line.

Ready to reevaluate your workweek and focus on the in-the-now "focus time" and not just the finish line?

-The Green Couch Project

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